Connecting with Asana
This article explains how to:
- Connect your Asana with Everhour;
- What you can do with Everhour inside your Asana account;
- What columns to use in reports when you want to see the Asana data.
How to connect
There are 2 ways to connect Asana to Everhour:
- During the signup on step 2;
- Going to the Integrations page in account.
Everhour syncs with all projects to which you have access. Sync happens periodically and automatically, so all new projects in Asana will be automatically added to your Everhour account after a short period. Everhour also changes the names of tasks or projects, if they were renamed in Asana.
Everhour does not connect to your workspace called Personal Projects that we treat as a place to keep individual tasks nobody should see.
We don’t allow time tracking in archived projects as we lose the connection to such projects. All time tracked by your team in archived projects can be found in reports if you are an admin.
To disable your integration with Asana, go to your Integrations page. This option affects only your account, other team members are still able to track time.
Tracking time with Everhour in Asana
To see the embedded timer in your Asana, you need to make sure you have our browser extension installed and authorized after you established the connection. To check this, open your Integrations page that will show the status of our extension for the browser where you are logged in Everhour.
When you have an extension, you can:
- Track time in Asana tasks using the timer and see what others reported into a task;
- Add your total hours/with time interval manually or edit previous time entries. Admins can do it for other users. When you add hours, you can submit a note of your progress;
- Set estimates on your tasks and users who work on tasks. Task estimates could serve as simple milestones a user see when working on a task. As a result, a task estimate helps to meet the deadline;
- Check your Daily Timesheet, add a task and start your timer, quickly switch the days to add/edit your time entries and leave comments in the same window.
- Team Admins can add a project budget and set the billable status for a project;
- Make tasks non-billable in a billable project. That allows calculating the right billable amount in reports where you see the total sum of work on only tasks that are billable.
- Copy task estimates and project budget when making a project duplicate. Mind that we don't copy estimates of subtasks and a budget can be copied if you are an admin. We also advise waiting until Asana indicates that a project duplication was made successfully.
- Projects on Home and Team Pages display total reported hours.
- Total time, estimates, budget and billing status appear on the Portfolio list. Timeline shows time and estimate of the whole team next to the project owner.
- Project Progress also shows billing status, budget and member totals
Making Reports with Asana data
There are a number of columns that shows specific data coming from Asana. Open a report builder and select any of columns to display the data in your report.
- Workspace shows the name of Asana team;
- Projects and tasks show the names of Asana projects and tasks. There is a parent task column that can group your subtasks under the parent name. You can also collapse the subtasks time by going to a Meta filter on the left > Add all subtasks metrics to their parent tasks;
- Iteration shows the name of the Asana section/list name;
- Task number and task status shows the task ID and whether it is open/closed;
- Label shows the name of Asana tags;
- A custom field can be created as a column if you reported time into a task that has this custom field.
What else you should know
First of all, it is not possible to connect one Asana account with several Everhour profiles. We do that not to allow admins from one team to see what you track in another team.
Secondly, there is no technical possibility to make a granular workspace or team sync, deciding what projects you wish to connect and where you don’t want to track time.
And the last but not least, we cannot always immediately deliver updates you do in Asana to Everhour. Please read this article if you find your reports showing out-of-date information.