Tracking time without a task

1. Ways to Track Time Without a Task

There are two types of non-task time entries in Everhour:

Project-Level Time (Direct to Project)

You can start a timer or log manual time directly to a selected project without assigning it to any task. You can optionally include a descriptive comment.

• Start Timer: Select a project in the time tracking modal or header search, enter an optional note, and click Start Timer.
• Log Time: Enter total hours directly against the chosen project name.
• UI Badge: Project-level comments display a dedicated project label alongside its respective integration icon so you can easily distinguish them from task entries.

Standalone Time (Comment Only)

If you don't select a project or task, you can simply type a comment in the time input box and hit Start Timer or add hours manually.

• The entry appears at the top of your daily list on the Time page.
• It displays in reports as a standalone comment associated with your name.

2. Search, Suggestions, & Recent Activity

Search & Recent Tasks

Previously logged project comments appear in your search auto suggestions and under Recent. Clicking a past project comment instantly pre-fills the project and note so you can restart the timer with a single click.

Time Input Suggestion Logic

When searching or typing in the time logging input, suggestion behavior adapts based on your active project filters:

• Single Project Filter Selected: The auto suggestion dropdown displays your past comments both with and without that project. Entering unmatched text prompts you to create a new comment specifically for that project.
• Multiple Project Filters (2+ Projects): Displays matching comments with and without projects. If the same comment text exists in two different projects, it appears as two separate options. Entering unmatched text prompts you to create a standalone comment (without a project).
• Specific Project Selected in Modal: Shows only comments previously logged under that specific project. Entering unmatched text creates a new comment tied directly to that project.

3. Billable Rules, Moving Time, & Favorites

Billable Status Rules

• Project-Level Time: If a project is set to billable, any time logged directly to the project (without a task) is always billable. Unlike task-based entries, project-level time entries in a billable project cannot be toggled to non-billable.
• Standalone Time (No Project): Standalone comments without an associated project cannot be billable unless they are moved to an existing task in a billable project.

Moving Time

You can reallocate time entries at any time using the Move Time option:

• Move time from a task to a project-level entry.
• Move project-level time to a specific task.
• Transfer project-level time between two different projects.

Favorite Project Comments

If you frequently perform routine project work (e.g., "Weekly Sync" or "Client Support"), you can add project comments to your favorites to access them instantly from your home dashboard.

4. Reports, Invoices, & Team Timesheet View

Custom Reports

In custom reports, time logged directly to a project appears as a comment row grouped under its respective project rather than under a task title.

• Project Column Present: Entries are separated by project and comment text.
• Project Column Omitted: If your report layout excludes the Project column, identical comment strings from different projects merge into a single row displaying the total combined hours.
• Standalone time: shows under the task column.

Invoices

When generating an invoice grouped by tasks, project-level time entries automatically display under the line item "No task".

Team Timesheets

On the Team Timesheet page, project names now display directly beneath the task/comment label. Hovering over any non-task time entry cell reveals a tooltip displaying the associated project name.

5. Integrations & Screenshot App

Integrated Projects (Asana, Trello, Jira, GitHub, etc.)

You can track time directly to an integrated project without selecting a specific task inside Everhour. However, because no specific external task is referenced, Everhour does not publish worklogs to the external project management system for non-task entries.

Screenshot App & API

For accounts using desktop screenshot tracking, the Screenshot API returns the project metadata for project-level time entries (with the task parameter left empty). Desktop client behavior remains unaffected.

6. Team Tracking Policies

Team Admins can configure time tracking rules on the Team Settings page:

• "Don't allow track time without task" Policy: When enabled, this rule completely blocks team members from logging standalone comments as well as tracking time directly to projects without a task.
• "Don't allow log time to task without estimate" Policy: This restriction applies strictly to task-based logging and does not block project-level tracking without a task.