Team page

Timers

This is a visual page of what your team is doing right now or who is not tracking time for various reasons.

Here admins and supervisors may gauge and evaluate the progress of an employee not distracting them from the work process. They see who’s tracking time now, who was active a while ago, and who hasn’t run timer yet. Admins see everybody’s time, whereas supervisors see the time only for the projects they have access to. They can stop the running timer of other members and leave an explanation if required.

If a user has a time off assignment today, it will be displayed here too.

Timesheets

Team timesheet helps to view the structured picture of time a member spent the last 5 weeks. By default, we show last week's team timesheet. On the right, you can see the weekly total and total for each task in the expanded view.

Supervisors can see the time of other members only for the projects they have access to. To make some changes for other people, expand the member view and put a mouse cursor to edit time. You can click on "Add Task" to log time for a new activity that was absent from the member timesheet.

This page can also be used by admins to approve the team's time.

Timecards

Timecard displays when a user started their workday pressing the clock in button, when they had breaks and when they finished work for today.

Time Off

This page shows all Time Off assignments for a team. If you create a Time off assignment here, you will see it appearing on the Team Timesheet, Timers, and on Home pages. Members see them on their summary and personal timesheet.

As an admin, you can filter its look by type, period, member and create a Time Off event right here.

Members

Members page is the page where you invite new members as well as to deactivate those who are no longer with your team.

To invite a member, click on the respective button in the upper right-hand corner. Then you choose the role of the member. An invitation may be sent also for several users.

To make another admin a new owner, the current owner should click on the green Team Owner badge.

This page also lets admins set a rate and the cost of your member per hour, first is used for clients and can be changed per project, second is used everywhere and is your internal rate.

Capacity indicates the number of hours you want a member to work, you can see it on the Schedule page when creating assignments on a member. Limit is the way to track time over the agreed number of hours daily, weekly or monthly. Once reached, it can be overridden by a member.

In case you need to remove someone, hover on the profile name to see 3-dots sign, click to open a user menu. We don’t delete the whole profile, but we deactivate it. As a result, the user loses the ability to track their time and has no access to their profile. Team admins can still see all the time logged in reports. You can re-invite your members to join once again.

Also, you have the possibility to create your team groups. It can be a handful to divide your employees through various kinds of activity: designers and developers, administrative staff and executives, for instance. Then you will be able to make reports mentioning a certain group in it, and overview the team progress in details. Members page also shows what group a user belongs too in the form of labels. For more than 2 groups, we collapse their names.

Team Dashboards

The Reports page contains two dashboards about a staff's time and its cost: Team Hours and Billability vs. Utilization.

Team hours shows:

Project hours: how much a user tracked into project tasks.
Time Off: total weekly number of hours created as a time off event.
Total Time: Reported time plus Time off time.
Progress bar shows weekly capacity, time off hours and what remains. The second line shows reported time and capacity hours minus total time.
Overtime: capacity minus total hours if any.
Working hours: number of hours tracked via clock in and out feature.
Last goes the status of time approval if you enable that application.

Billability vs. Utilization shows:

Billable amount tracked by user which is calculated as a user rate multiplied by billable reported time.
Cost shows all reported user time multiplied by an hourly cost.
Profit shows the difference between the above columns.
Utilizations calculates the percentage of billable time from all reported user time. Hover on it to see exact numbers.