What are expenses
Alongside billable hours, you may also pay for services you use in your work and would like to later include them into your invoices. For example, travel costs to meet with a client or buy some stock photos.
It does not have to be only expenses that you bill to your clients. You can also add your internal costs here, the costs that your employees incur for subsequent compensation, etc.
How to create expenses
Admins could see a separate tab called Expenses. It shows your expenses stats that could be grouped by different criteria, such as category, period, projects and more. Before creating any expense, go to Account > More > Expenses categories to set up categories for company expenses.
To create an expense, click on the Add Expense button. It opens up a modal window where you can enter the date and amount, choose a category, provide a description, link to a project and a member.
An expense can be calculated by units too. This calculates the cost amount with a pre-defined rate per unit(a mile, copy). Units can be set for categories.
Calculating expenses in invoices and project budgets
When you create an invoice and mark it billable, we associate it with a billable project of a client. It allows you to see this expense when you create a client invoice. It will appear as a separate line item.
All expenses are automatically counted in project budgets displayed as money. Open budget settings and exclude expenses from progress if you need to do this.
What else you should know
Expenses are available only to team admins.
- We don’t display expenses in reports(for now), but it can be found if you open a client or project summary.
- You can’t download expenses (for now).
- You can attach files to expenses.