Manage projects

Types of projects in Everhour

A project for Everhour is what you work on. It has smaller activities that are tasks where you track your time. 

We divide projects in our structure into two types: external and internal. Projects from your project management tool that you connected to Everhour are called external and have an icon of your connected tool. By default, we sync all active external projects a user has access to. Internal projects are the projects that team admins create inside Everhour and have our icon.

Project summary

When you open Projects and click on any project name, you can see a short summary.

It contains a bar chart with reported time grouped by month or week and shows the volume of billable and non-billable time. It also shows the usage of a project budget depending on the period you have, and team timesheet for the last two weeks. Further, you see the information about the reported time and per member. Lastly, come expenses if you have any in a project.

If you open an internal project, the first page is with its tasks, where you can track time, the summary tab is located next to it.

At the top on the right, you can see the budget of the project. They are also visible if you go back to Projects. Admins could change the budget of a project there as well as use some other options. Specifically, the dollar label next to a project name allows team admins to set a billing method of any project.

When you return to the general view on Projects, you can see options to group projects by a workspace or a client name, by billing status or by budget. In Filter by you select filtering by a billable or non-billable status of the project, its budget limitations, assigned to a client or not, e.t.c.

The project dashboard with budgets

Admins can analyze all budgets at a glance by opening the Projects page and going to the Dashboard tab. The budget view displays what your team spent from a project budget and what remained from it.

It has two views: Budget and Balance. Budget shows you how many hours or money is spent and what remains. We round it to an hour on this page. Balance shows the billable amount and cost of the project time for the selected period, together with the total spent time. We also calculate the profit under the balance column.

Archiving and deleting a project

Everyone can archive any type of projects, making impossible further time tracking. The project will be transferred to the Archived tab. All time of an archived project can be found in Reports. 

An admin can delete an internal Everhour project, and all its time entries will be permanently removed from all pages and reports. 

This is not possible to delete an external project. It should be deleted in your tool first so that we move it to our archive.

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