Manage projects

Types of projects in Everhour

A project for Everhour is what you work on. It has smaller activities that are tasks where you track your time. By default, we sync all active external projects a user has access to. Internal projects are the projects that team admins can create inside Everhour by hitting on a green Create Project button in the upper right-hand corner.

On the main project list, you see a list of all projects or filtered by your choice with:

  1. The integration icon to which a project belongs.
  2. The project title. When you hover on it, a star icon ⭐ appears allowing to make a project as favorite.
  3. What client from Everhour it belongs to
  4. The list of members who have permission to track time in a project.
  5. A project budget.
  6. A project billing method.

On the right under the button to create a project, you can see options to group projects by a workspace, client name, billing method, budget. You can also filter projects by favorite projects, budget existence, archived projects.

You can select any project or multiple projects to see some action buttons:

  • Set a billing method and a budget.
  • Assign to a client
  • Perform a task resync in case if info of a project is old or wrong.
  • Archive a project (read below for details).

Project summary 

When you open Projects and click on any project name, you can see a short summary.

It contains a bar chart with reported time grouped by month or week and shows the volume of billable and non-billable time. It also shows the usage of a project budget depending on the period you have, and the team timesheet for the last two weeks. Further, you see the information about the reported time and per member. Lastly, come expenses if you have any in a project.

If you open an internal project, the first page is with its tasks, where you can track time, the summary tab is located next to it.

The project dashboard with budgets

Admins can analyze all project budgets at a glance by going to the Reports page. First goes the Projects budget dashboard: it shows you how many hours or money is spent and what remains. We round it to an hour on this page.

The second dashboard is called Projects costing: it shows the billable amount and labor cost of the project time for the selected period, together with the total spent time. We also calculate the profit as a difference between 2 two columns.

Archiving and deleting a project

Everyone can archive any type of projects, making impossible further time tracking. The project will be transferred to the Archived tab. All time of an archived project can be found in Reports. Archiving a project does not affect the project itself when it comes from the integrated tool, i.e. it will be active there.

This is not possible to delete an external project. It should be deleted in your tool first so that we move it to our archive. Or you can contact our support to ask to wipe off the project title from your interface.

An admin can delete an internal Everhour project, and all its time entries will be permanently removed from all pages and reports. 

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