Time off, sick days and vacations

We have 3 types of time off in Everhour: paid, unpaid and sick. The time off details show up in:

  • Team time off tab.
  • Schedule.
  • Home page and Member summary. 
  • Personal and Team Timesheets.

Team time off tab

All details related to the team members' absence are available for Admins on the Time off page. You can group and filter the data by member, time off type and choose a certain period to check the data for. Admins can also create a new time off for a full day or half of the day here and it will also show up in Schedule. Go here to create a custom time off event.

Schedule

Creating the assignments for their team, Admins can also add time off days via Schedule. Time off days shown up in Schedule help to calculate the capacity and display the working calendar more accurately by excluding the certain days from a user capacity this week. 

Collapsed Time off assignment appears as a user avatar and number of days from the assignment. And don't be surprised to see a user avatar twice in the same week, it happens if time off categories are different.

Please note, Members and Supervisors can also create time off assignments via Schedule if they are granted Full access permission by Admin in Schedule settings.

Home page and member summary

Admins can see the members’ time off indicators on the Home page in Timers and Timesheet sections. You can see additional details if you hover over time off indicator.

You can also hit a user avatar to see all personal details related to the member's time off and create additional time off days here.

Members can also see their time off details on the Home page. 

Timesheets

Time off is also added to the team timesheet page for better visibility so Admins can see the time off days and types for each member on a team timesheet as well. Once you hover over the day, it will show you the hours occupied by the time off and the hours reported that day, if any.

All members can see their time off details in their personal Timesheets in Everhour and Timesheet frames in Asana and Trello.

Tracking absence in projects

You can set an internal, non-billable project in Everhour and list the type of absence as sections: vacations, sick leaves, days off and partial absence. Each section can have a task to track time. You can even create tasks for short breaks and time to smoke a cigarette. 

Your team can track time for this project as for any other project created in Everhour: using the live timer or adding hours manually. You need to activate an option to track time for the future if you wish to log vacation hours in advance. Admins can do it in Team settings

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